Attendance and leave
Staff check in and out on their own phone, you set shifts and holidays, correct a day with a note, and approve or reject leave.
Attendance and leave live in Staff > Attendance & leave. Each person checks in and out on their own phone. There is no GPS.
Set up a shift and holidays#
- 1
Open Staff > Attendance & leave and choose a Staff member
Without a shift nobody is marked late or absent.
- 2
Fill the Shift
Starts, Ends, Grace (minutes), Weekly off days and Applies from. The latest shift that applies from a day on is used.
- 3
Add Store holidays
A Date and a Name, then Add holiday.
What the statuses mean#
| Status | How it is set |
|---|---|
| Present | Checked in up to the start time plus the grace |
| Late | Checked in after the start time plus the grace |
| Absent | A scheduled working day with no record and no leave. A nightly job writes it |
| Leave | Approved leave on a working day |
| Off | The person's weekly off day |
| Holiday | A store holiday |
The nightly job writes Absent, Off and Holiday for the last few closed days, so a missed run is repaired by the next one. There is one check-in per day.
Check in and out (staff)#
- 1
Open My work > Attendance
The page shows Your shift and today's state.
- 2
Press Check in when you arrive
You see the time. If you try twice you get "Already done for today".
- 3
Press Check out when you leave
You must check in first.
Correct a day#
Open a day and press Edit day. You change the Status, Check-in time or Check-out time and must write a Note (required). The first record stays in the history. Nobody edits their own day.
Leave#
- 1
Staff press New leave request
Choose the Kind (Casual, Sick or Unpaid), From and To, and a Reason. You cannot overlap an existing request.
- 2
The owner or the person's manager decides
Press Approve or Reject; a rejection needs a reason. Nobody decides their own leave.
- 3
Approved leave marks Leave on working days
It does not overwrite off days, holidays or days the person already checked in.
The attendance percentage#
The month summary shows Present, Late, Absent, Leave, Off days and Holidays. Attendance is present plus late days out of working days. With too few days it says "Not enough days yet".
Common problems#
"Check in first."
You pressed Check out before Check in on that day.
Nobody is marked late.
No shift is set for that person.
"Attendance is switched off for this website."
Turn it on in the Staff settings.
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